Executive Assistant (Remote, Full-Time) - Contract to Hire
Hours: 9 AM - 5 PM (Monday - Friday)
Are you obsessed with details and organization? If you can?t sleep until you hit inbox zero and thrive in keeping everything in its place, then this role is for you. I am seeking a highly detail-oriented Executive Assistant who takes pride in staying organized, managing multiple tasks, and keeping operations running smoothly...
Key Responsibilities:
- Manage and respond to 75+ emails daily, ensuring prompt communication.
- Schedule client meetings and confirm them the day prior.
- Answer incoming calls and text messages professionally.
- Send out NDAs to clients and follow up to ensure they are signed.
- Distribute marketing information once an NDA is signed.
- Handle financial data entry and ensure accuracy.
I-nput data for new clients and assist in creating Executive Summaries and marketing materials.
- Coordinate and schedule Zoom meetings, managing the availability of buyers, sellers, and myself.
- Post content on social media platforms and engage with replies.
- Perform other administrative tasks as they arise.
Qualifications:
- Extremely detail-oriented and organized (if you aren?t meticulous about staying on top of tasks, this isn?t for you).
- Experience managing multiple emails, schedules, and tasks.
- Strong communication skills, both written and verbal.
- Tech-savvy and able to quickly learn new systems.
- Ability to work independently in a remote environment.
- Previous experience as an executive assistant or similar role preferred.
If you?re someone who loves to keep things running like a well-oiled machine and you take satisfaction in crossing every 't' and dotting every 'i,' we?d love to hear from you!
p.s. My last assistant was with me 6 years. Husband passed away and can no longer work, I am seeking someone long term.
I will hire two assistants for a 60-90 day trial period and then choose the best one.
Please reply with your resume
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