Remote Executive Assistant

Remote, USA Full-time Posted 2025-03-15

we are looking for someone who shares our passion for excellence and attention to detail. As the Executive Assistant, you will play a crucial role in supporting and managing the day-to-day operations of our office. You will be responsible for a wide range of administrative tasks, as well as actively contributing to the overall success and growth of our practice.

Responsibilities:

  • Manage schedules, calendars, and appointments for attorneys
  • Coordinate and schedule meetings, conferences, and travel arrangements
  • Prepare and proofread legal documents and correspondence
  • Organize and maintain case files and document management system
  • Communicate with clients, court personnel, and other professionals on behalf of attorneys
  • Conduct research and gather information for cases and projects
  • Prepare and submit expense reports and handle billing inquiries
  • Act as point of contact between attorneys and office staff
  • Assist with marketing and business development efforts
  • Proactively identify and address any administrative or operational issues to ensure smooth operation of the office

Qualifications:

  • Minimum of 2 years of experience as an executive assistant or in a similar role
  • Bachelor's degree in Business, Legal Studies, or a related field is preferred
  • Familiarity with legal terminology and procedures is a plus
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office and other relevant software programs
  • Ability to prioritize and multitask in a fast-paced environment
  • Professionalism, discretion, and strong work ethic
  • Ability to maintain confidentiality and handle sensitive information with integrity

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